SAMPLE BID SHEET FOR “LOCAL” APPLES: CONTINUED
Evaluation of Solicitation: Award will be made to the lowest responsible bidder. The lowest responsible bidder will be determined based on an evaluation of the price, products available, delivery timelines and evaluation criteria shown hereafter. Such determination will, of necessity, require judgmental evaluations by district representatives. The decision resulting from the evaluation process as to which product best meets the needs of various programs remains the sole responsibility of [SFA Name] and is final. Example Criteria: Buy American: [SFA Name] require bidders to certify that all products are processed in the U.S. and contains over 51% of its agricultural food component from the U.S. to be in compliance with all requirements regarding “Buy American.”
Evaluation Criteria
Maximum Points to be Awarded
Price
Price per pound and count per case
30 Points 15 Points 15 Points 15 Points 10 Points 5 Points 5 Points
Product Specifications Quality of the products offered
Delivery
Location and delivery time
Qualifications & Experience
Service history in general and additional qualifications and/or conditions Ability to show STATE of origin on invoice Ability to show FARM of origin on invoice Opportunity for farm tours or farmer classroom visits
Invoice Data
Farm Tours
Geographic Preference Ability to provide products sourced from within the stated geographic preference area
15 Points
Variety Available
Product variety available for distribution. Preference will be provided for a vendor who may provide more than one variety of the product specified
0-5 Points
*weighted points vary by product requested
USDA Produce Safety University Resources: • USDA Professional Standards • Fresh Produce Handling Webinar
18 K-12 SPECIFICATION GUIDE
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